Logistics

Hi! We've prepared a quick guide to help you easily navigate the venue and focus on what matters most—talking to clients.

📍 When and where?

EXPO XXI Warsaw, Prądzyńskiego 12/14 Street (Hall 1)
View venue map

Schedule – April 23 (Thursday)

• 7:00 AM – 8:30 AM | Stand setup
• 9:00 AM | Hall opens to visitors
• 5:00 PM | Event closes
• 5:15 PM – 8:00 PM | Dismantling (please do not pack up early!)

Optional early setup: April 22, 4:00 PM – 8:00 PM.

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Step 1: Arrival and registration

1. Entry and Parking

EXPO XXI offers an underground parking lot (for cars) and an outdoor parking lot (for cars and vans). You can drive directly to the hall for unloading.

• First entry: Take a ticket from the parking machine.
• Exit and subsequent entries: Use only the parking card included in your Welcome Pack. Do not take a new ticket when re-entering.
• Important: If you arrive on setup day (April 22), you can leave your car in the parking lot overnight.

2. Exhibitor Info Point

After entering EXPO XXI, head to Hall #1 (on the left from the main entrance). You will find the Info Point right by the entrance. Your coordinator will show you the exact location of your stand.

3. Welcome Pack collection

❗ One person collects the pack and distributes it to the rest of the team (available for pickup on April 22 during setup or the morning of April 23). Inside you will find:

• Badges (granting access to the exhibition area and the VIP Zone)
• Lunch vouchers and your Parking Card
• Wi-Fi password

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Step 2: Your stand – key rules

• Dimensions and structure: Standard is 2×3 m (Grand: 4×6 m). Max height is 2.5 m. Please note: we do not provide walls. The back of your materials (e.g., roll-ups) must be a solid color (white or black). Everything must fit within the tape lines marked on the floor.
• Electricity (300W): The power supply is sufficient for 1–2 laptops and a monitor. Do not connect kettles or coffee machines without purchasing a high-power connection. Important: Bring your own extension cord!
• Carpet/Flooring: Use only professional double-sided exhibition tape (e.g., ETG Imawex). Standard market tapes ruin the floor—using them may result in your company being charged for additional cleaning costs.

📦 Shipping materials after the event

You can leave your package at your booth and arrange for a courier to collect it on the next business day.

Important:

• Each package must have a courier label attached.
• Packages without a label will not be handled.

Shipping details:

ExpoSped Sp. z o.o. / Wojciech Rychlicki
ECWE [stand number and company brand name]
ul. Prądzyńskiego 12/14
01-222 Warsaw
contact phone for courier: +48 501 770 076

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Step 3: Sales, Leads, and Networking

📱 Lead Scanning Every attendee has a badge with a QR code.

Collecting contacts will take place directly in the tool you are currently using, via a built-in scanner. Once you scan a code, you can instantly add a note about the conversation.

(A detailed step-by-step scanning guide will be added here soon!)

You can export a CSV file with leads collected by your entire team at any time.

VIP Zone (Hall 3) The perfect place to close a sale away from the hustle and bustle of the expo. Your badge gives you unlimited access. Invite your client for good coffee and a quiet conversation.

Catering (Hall 3) Warm meals are served between 12:00 PM – 4:00 PM. Bring the voucher from your Welcome Pack.

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Need help on site?

No power? Stand issues? Report any technical problems immediately to the Exhibitor Info Point at the entrance to Hall #1.